OKANOGAN VALLEY CHAPTER BACKCOUNTRY HORSEMEN OF WASHINGTON
ARTICLE I NAME
Section 1 The name of the organization shall be “Back Country Horsemen of Washington, Okanogan Valley Chapter,” hereinafter referred to as OVC. It shall be a chapter of Back Country Horsemen of Washington, which is incorporated as a non-profit organization without issuance of stock, hereinafter referred to as BCHW. Okanogan Valley Chapter shall at no time conduct any activity which will jeopardize the status of BCHW under Section 501(c)(3) of the Internal Revenue Code and shall be subject to the terms and conditions of Washington State Non-profit Corporation Act.
Section 2 This Chapter is a Regional Chapter of “BACK COUNTRY HORSEMEN OF WASHINGTON.”
Section 3 The Chapter is formed for BCHW members who are interested in participating in issues and activities through a local chapter.
ARTICLE II MISSION STATEMENT
The mission of this organization shall be:
Section 1 To perpetuate the common sense use and enjoyment of horses in America’s back country and wilderness.
Section 2 To work to insure that public lands remain open to recreational stock use.
Section 3 To assist the various governmental and private agencies in their maintenance and management of said resource.
Section 4 To educate, encourage and solicit active participation in the wise use of the back country resource by horsemen and the general public commensurate with our heritage.
Section 5 To foster and encourage new members in OVC and BCHW.
ARTICLE III MEMBERSHIP
Section 1 Membership in the Chapter is open to all members, in good standing, of BCHW. Application shall be made to the Chapter Treasurer, by presentation of a current BCHW membership card or by application for membership to BCHW, and providing name and address information for the membership list.
Section 2 Chapter dues shall be assessed as deemed necessary by the membership.
Section 3 Annual dues are for the calendar year and are not prorated. Renewal dues for the next calendar year shall be collected from October 1 through December 31.
ARTICLE IV MEETINGS OF THE MEMBERSHIP
Section 1 Meetings shall be on a monthly basis to conduct any business of the Chapter, hereinafter called Business Meetings, and will be held at a time and location decided by a majority vote of the members at a Business Meeting.
Section 2 Special meetings of the membership may be scheduled by the President, as needed. Notice of special meetings shall be delivered personally, by mail or by e-mail at least seven days prior to the special meeting. Notice of such meetings shall state the place, date and hour of the meeting, and the purpose of the meeting.
Section 3 Any reports that are to be given at a meeting, by Officer, committee, or individual, shall be brought to the attention of the President prior to the start of the meeting.
Section 4 Meetings of the Board shall be held monthly, hereinafter called Board Meetings, and will be held at a time and location decided by a majority vote of the Board. Action taken at Board Meetings shall be advisory; however, the Board is authorized to expend Chapter funds for routine business purposes as described in the Chapter Procedures Handbook.
ARTICLE V OFFICERS, DIRECTORS AND THEIR DUTIES
Section 1 The Chapter shall elect officers to include: President, Vice-President, Secretary, Treasurer, and Trail Boss. The election will be at the November meeting. The term of office shall be the fiscal year.
Section 2 The President shall preside at all Business Meetings, appoint the Volunteer Hours
Coordinator, the Publicity Chairman, the LNT educator , other committees that may be necessary and
appropriate, and any additional special duties as described in the Chapter Procedures Handbook.
Section 3 The Vice-President shall assist the President as needed, shall preside at meetings when the President is absent and any additional special duties as described in the Chapter Procedures Handbook.
Section 4 The Secretary shall take care of correspondence, keep minutes of Business Meetings, the Board Meetings, other records as may be required for the operation and conduct of the business of the Chapter and any additional special duties as described in the Chapter Procedures Handbook.
Section 5 The Treasurer shall keep records of income, expenses and disbursements; maintain the Chapter checking account and savings account, and keep such other records and financial instruments as may be required for the conduct of the business of the Chapter. The Treasurer will also maintain the membership list and any additional special duties as described in the Chapter Procedures Handbook.
Section 6 The Trail Boss is responsible to oversee trail activities and will have the final judgment in matters of trail condition, safety, individual horsemanship and personal conduct and any additional special duties as described in the Chapter Procedures Handbook.
Section 7 One member of the Chapter shall be elected by the Chapter to serve as a Director of BCHW in accordance with the By-Laws of BCHW. A second member of the Chapter shall be elected to serve as Alternate Director. The term of office for the Director and Alternate Director shall be two years commencing the first day of the fiscal year following election.
Section 8 Any vacancy in any elected office shall be filled by nominations from the floor at the next business meeting and will be voted on at the second business meeting following the vacancy. All members shall be notified of the election in the same manner as Special Meetings, Article IV, Section 2.
Section 9 Officers may be removed by an affirmative vote of two thirds of the members at a Business Meeting. Notification of action to remove an Officer must be made at the Business Meeting preceding the meeting that the action is to take place. All members shall be notified of the action in the same manner as Special Meetings, Article IV, Section 2.
Section 10 The Board shall consist of all elected Chapter Officers, immediate Past President, Volunteer Hours Coordinator, Publicity Chairperson and the LNT Educator.
ARTICLE VI HOUSEKEEPING
Section 1 The Chapter’s fiscal year shall be January 1st through December 31st.
Section 2 Roberts Rules of Order is adopted for conducting of all meetings. The President may serve as Parliamentarian, or may at his discretion appoint a Parliamentarian. The decision of the Parliamentarian shall be final in all questions of procedure.
Section 3 Wherever the masculine gender is used herein, the feminine shall be deemed included. Wherever the singular form is used herein, the plural shall be deemed included to aid in the interpretation to the sense intended.
Section 4 When the President is absent at a Business Meeting, the next highest officer in attendance as listed in Article V will preside. In the absence of any other officer necessary to conduct the business of the meeting, the meeting will be canceled. When the Secretary is absent at a meeting, a recorder must be designated to perform the duties of the Secretary.
Section 5 At a Business Meeting, A quorum shall be defined as 10 members, one of whom must be an officer, to conduct business. At Board Meetings, a quorum shall be defined as 3 members, one of who must be the President or Vice President to conduct business.
Section 6 In the event of the dissolution of the Okanogan Valley Chapter of Backcountry Horsemen of Washington State, the Treasurer is directed to pay any and all outstanding debts.
Section 7 Upon dissolution of the Chapter, any unexpended Chapter funds will be distributed to BCHW.
Section 8 If any provision of these bylaws is determined to be unlawful or unenforceable by any court the remaining provisions shall remain in full force and effect.
ARTICLE VII AMENDMENTS TO BYLAWS
Section 1 These bylaws may be amended by an affirmative vote of two thirds of the members at a Business meeting provided that any proposed change to the bylaws shall be distributed to all members at least 60 days prior to the meeting.